Information that you provide to us or one of our affiliates or that we obtain from other sources . This includes information about you that you give to us by filling in forms or by communicating with us, whether face-to-face, by phone, email or otherwise through the recruitment process and during your employment with us. This information may include (but may not be limited to): your full name (and any previous names), gender, curriculum vitae, place of birth, date of birth, nationality, education and qualification details, marital status, home address and home telephone number, mobile telephone number, next of kin, emergency contact details, bank account details, social security / national insurance number, passport number (if you travel for professional purposes), tax details and your date of hire; - information relating to your work permit which are necessary for Point72 to perform the appropriate verifications under applicable labour laws as well as formalities with public administrations (including, where required by applicable laws, application for your entry authorisation, visa or extension of stay);
where authorised by Italian laws, whether you have any criminal convictions in Italy or any other country (including traffic offences) or any civil judgements made against you; details of your personal investment holdings in accordance with our internal policies on personal account dealing; other information concerning you or any of your dependent family members as may be required by applicable law or regulation.
Information we collect or generate about you. This may include: work-related details such as your job title and job description, contact details, performance at work, absences, pay and benefits information, service history, a copy of your employment agreement, passport details (if you travel for professional purposes), residence permit details, your photograph, maternity or paternity leave and/or disability status; personal data that we collect through your use of our email system (including but not limited to your full name, email address and the content, date and time of your email correspondence); information we record through your use of our telephone system where such telephone lines are recorded for regulatory purposes; information obtained through an exit interview with you (upon your departure from our organisation), including your reasons for leaving.
to meet our obligations under your contract of employment with us. For example, we use your personal data to pay you, to evaluate your individual performance, and to provide benefits in connection with your employment; - to comply with any legal or regulatory obligation to which we are subject (including compliance with any request from regulatory authorities or other relevant public authorities);
to manage our information technology and to ensure the security and use in accordance with our policies and procedures of our systems (including our email system); to conduct our recruitment process for candidates relating to employment vacancies you have applied to, or for new job openings similar to the one you previously applied for or for which your professional skills are a good fit; and to enable us to contact you or your next of kin in the event of an emergency.
we have legal and regulatory obligations to discharge; you have applied for a job with us; we may need to for the purposes of occupational health and to take decisions regarding your fitness for work; the use of your personal data as described may be necessary for our legitimate business interests (or the legitimate interests of one or more of our affiliates), such as: allowing allow us to effectively and efficiently administer and manage the operation of our business; establishing, exercising or defending our legal rights for the purposes of legal proceedings; protecting information which is proprietary to us; allowing us to comply with foreign regulations applicable to our business as a whole; ensuring a consistent approach to the management of our employees and the employees of our affiliate companies worldwide; maintaining compliance with internal policies and procedures, and if appropriate conducting internal investigations; an emergency may arise in which we need to contact you or members of your family; and/or managing merger, acquisition, sales, re-organization or disposal operations relating to our activities.
the management and administration of our business and our affiliates’ business; complying with the functions that each of them may perform relating to regional or global HR operations; benchmarking employee salaries and benefits with similar organisations; assessing compliance with applicable laws, rules and regulations, and internal policies and procedures across our business and our affiliates’ business; where your personal data are held as part of an internal directory, enabling adequate communication with you for the performance of employment duties or for emergency reasons; and the administration and maintenance of the databases storing personal data relating to our employees or to employees of our affiliates.
Where we transfer your personal data outside the EEA, we will ensure that it is protected in a manner that is consistent with how your personal data will be protected by us in the EEA.
the country that we send the data to might be approved by the European Commission as offering a sufficient level of protection; or the recipient might have signed up to a contract based on “standard contractual clauses” approved by the European Commission, obliging them to protect your personal data;
the duration of your employment contract; legal obligations which require Point72 to keep your personal data as archives after the expiration of your employment agreement. In this case, without prejudice to the principles of minimisation, relevance and adequacy, we will generally retain this data for a maximum period of 10 years after the end of the employment contract; and the establishment, exercise or defence of Point72’s rights as employer, which will require us to store your personal data as archives after the expiration of your employment contract and until the expiration of the applicable limitation period.
provide you with information regarding the processing of your personal data, and access the personal data which we hold about you; in certain circumstances, provide you with a copy of your personal data in a structured, commonly used and machine-readable format and/or request that we transmit those data to a third party where this is technically feasible. Please note that this right only applies to personal data which you have provided to us; correct your personal data if it is inaccurate or incomplete; erase your personal data; restrict our processing of your personal data. in certain circumstances you can also object to our other processing of your personal data on the grounds relating to your particular situation; provide instructions regarding the processing of your personal data after your death.